ART SHOWS ACROSS AOTEAROA - TERMS & Conditions

GENERAL INFORMATION FOR THE ARTIST

Read the terms and conditions well and make sure you understand them before you submit your application to us as exhibiting with ASAA means that you accept and comply with our Terms and Conditions.

Please note the term “The Art Show” refers to all our art show events.

We advise artists to keep within their usual pricing and to cover a range of high, med to low price brackets.
No AI generated artwork or work that has an AI component is acceptable.
Commission as stated on application portals.
Art Shows Across Aotearoa will act as an agent for the artist for the duration of the show and for any works/commissions sold post-show.
Ownership of the artworks will remain the artists until sold.
All images from artists to ASAA may be reproduced by Art Shows Across Aotearoa for marketing purposes.
Artwork and artists may be filmed/photographed for advertising purposes for all our art shows while they are present at the art show.
All work is for sale.
Artwork must be not more than three years old. Excluding giclee and reproductions of originals.
All work entered must be the work of a living artist and must be entered by the artist/creator of the work – the exception being if the entity entering is an arts body. The arts body must show that all artists exhibiting with them have agreed to do so and that they in turn, agree with our terms and conditions.
All work must be the artist’s own work/inspiration/intellectual property.
A single piece of wall hung work must be no heavier than 8kgs.
All 2D wall hung work is to be framed. The exception being object art, canvas art and aluminium prints and print rack prints.
Any items that the artist is setting up in front of their panels on the floor space need to be approved by Art Shows Across Aotearoa. This is to ensure that items are not blocking your neighbouring artists panels – or are a health & safety issue for passage around the show.
All works required to be signed by the artist where possible.
All electrical appliances used at the show and/or for sale must have an up-to-date test and tag.
Artworks must fit the dimensions of your Artist Pack.
Original and Open Edition Prints - only one copy of an original edition on display at any time. The edition number must be visible with no adjustments - or the information must be with an attached certificate of authenticity. Only one work of an open edition on exhibition on a panel at any one time. Artists must take care to have the correct information about a print recorded on the sales tag/back of work – if the work is an original print, etching, giclee, limited edition, open edition, reproduction or other. A certificate of authenticity is advised for these works. We want the customer to have the correct information about what type of print they are purchasing.
If an artist sells out of their stocked artwork during the show, then that space/panels become the property of Art Shows Across Aotearoa to use. An artist may not pass their artist pack onto another artist without authority from Art Shows Across Aotearoa.
Art Shows Across Aotearoa reserves the right to remove any artwork from the show even if the work has been previously accepted.
Terms and conditions can be subject to change.

PAYMENTS AND INSURANCE

We have no exclusion or restriction of trade policy, and we applaud the artist’s right to exhibit where they may. If you apply to our show we expect you to exhibit with us if you application is successful. There is a no refund policy once fees are paid, and payment is expected on the due date.
Payment for artist packs is required in two parts Payment is 30% for artist packs, plus other costs on acceptance and a second payment of the 70% balance of the artist packs three months out from the scheduled show date.
If you wish to put a payment plan into action please contact John John@artshowsaa.co.nz
Application fee of $25 incl. GST is non-refundable. Artist pack fees are also non-refundable.
Art Shows Across Aotearoa will retain the agreed commission of the sales price of each painting and will pay the balance to artists. GST registered artists will be responsible to return GST output Tax in their GST return.
Payments to artists are paid once a reconciliation post show has been submitted to the artist and acknowledged by the artist as correct.
Commissions that artists receive at the show or as a result of being in the show must be declared as a sale to the show so that Art Shows Across Aotearoa can retain the agreed commission.
All work for sale must be labelled correctly and is the artist's responsibility to make sure all sales information is received by Art Shows Across Aotearoa on time from the artist. Artists must keep their own record of sales inclusive of date and time to keep their reconciliation current.
Insurance of Artworks - is the artist’s responsibility at the show and in transit. We will endeavour to handle your work with care and respect, but the insurance of artwork is the artist’s responsibility. Please realise, if any damage or loss occurs it is at the artist’s own risk.
If your assistant is working the show as art show support staff they will be paid the agreed rate post-show. Your assistant must abide by the art show requirements for support staff. This is a significant credit and we have found that this benefits artists and improves the quality of our white gloving on the sales floor. Artists who are exhibiting with the shows are exempt from this position. There are a limited number of positions available.
We will have cancellation and abandonment insurance policies in place for all our events. Any successful claim on this policy would mean that all artists would be refunded their artist pack costs accordingly. Please note that this does not cover all eventualities. Covid-19 is not covered by insurance.
If the art show event is postponed for any reason your artist pack will be forwarded to the new date.
Art Shows Across Aotearoa is subject to all government, council and venue regulations.

DELIVERY & REMOVAL OF ARTWORK

Artists who intend to deliver and pick up works will need to do so on the dates arranged by Art Shows Across Aotearoa. We are not responsible for work delivered outside the given dates and times. As we provide you with delivery and pick up information, we expect you to take note of it and act on it.
All unsold work to be collected and removed from the event venue by the artist on the date and times selected by Art Shows Across Aotearoa. We are not responsible for work left behind.
3D Work - heavy, large or needing assemblage will be the artist’s responsibility to install and deliver to the event site. It is also the artist’s responsibility to uninstall the work and to remove it and arrange delivery to the purchaser.
All artwork that is couriered back to the artist post show will be sent via the arrangements made in the Welcome Pack as per each individual show. If you accept our terms and conditions, you accept our method arranged for couriering and ticketing. In some instances you may be charged for using our courier.
All works being couriered to The Art Show should be couriered to arrive on the receiving days and address as outlined in your Welcome Pack.
Full instructions for our 2027 Art Shows will be made available to selected artists in your Welcome Pack. (This will include all dates, payments, courier details, labelling and general show details). Your Welcome Pack will be made available to you if your application is successful.

THE CASH AND CARRY CONCEPT

The Art Show is a cash and carry art show. Sold artwork (except for heavy sculpture and award works) leaves the building with the purchaser. Work is hung and displayed on your artist pack panels. Your excess work is stored onsite and as artwork is sold and moves on with the purchaser your stored work replaces the sold work in your exhibition. This means that the show is constantly rotating. The movement of artwork is dictated by the movement of sales. We advise artists to make sure that they provide enough extra work to replace their sold work.

Artists who are required to be present to promote their own work and curate their own work. Please display your own catalogue, business cards and promotional materials.

Art Shows Across Aotearoa has full control and the final say in the hanging and exhibition of all works and promotional materials in the show. Art Shows Across Aotearoa retains the right to remove any unwanted material. The movement of artworks in a cash and carry show is initiated by the purchaser and because of this we cannot guarantee that all the artworks supplied will be on exhibit.