ASAA FILMING AND PHOTOGRAPHY POLICies

Art Shows Across Aotearoa take photos and videos to share and promote our art events and to fulfill our media coverage requirements.​

By purchasing a ticket and entering an Art Shows Across Aotearoa event you acknowledge and agree that you may be photographed, filmed, or otherwise recorded by our official media team or accredited third-party press.

You grant Art Shows Across Aotearoa a perpetual, worldwide, royalty-free license to use your likeness, appearance, and voice in any field of media (including social media, websites, television broadcasts, and print marketing) for promotional or editorial purposes.

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We respect your personal privacy

In alignment with New Zealand privacy principles (NZ Privacy Act 2020):

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• Identification: Official event photographers and videographers will wear media identifiction.

• Opting Out: If you notice you are being filmed and do not wish to be, please politely inform the camera operator immediately, or visit the sales desk to log your request.

• Restricted Zones: No filming or photography is permitted by anyone inside public restrooms, changing areas, or medical/first aid areas.

• Takedown Requests: If an official image or video containing your clear likeness is published on our digital channels and you want it removed, please email John@artshowsaa.co.nz with a link or screenshot, and we will remove it.

• Security Camera Use Policy: Security cameras may operate during our events to protect attendees, staff, and artworks. Cameras are placed only in public areas, and footage is used strictly for safety and incident management. Access is limited to authorised personnel, and recordings are stored securely for a short period and then deleted. Clear signage will notify visitors of camera use.

 

Children and Minors (Under 18)​

We take the safety and privacy of children seriously.

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• Parental Consent: Parents, guardians, or caregivers accompanying minors acknowledge that the minor may be captured in crowd shots, wide-angle event overviews, or background footage.

• Close-Ups & Feature Shots: Our official media team will not publish close-up, prominent, or easily identifiable photos or videos of children without first obtaining verbal or written confirmation from their accompanying parent or guardian on-site.

• Immediate Takedown: We maintain a strict, no-questions-asked deletion policy for minors. If a parent or guardian requests the removal of an image featuring their child from our official channels, we will delete or blur it.

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VISITOR PHOTOGRAPHY AND RECORDING RULES​

Strictly no photography or recording at ASAA

art shows unless you have received permission

from the artist. 

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Always ask the artist first.

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If you have permission from the artist, all images

taken are for your Personal Use Only and you are

required to comply with our Visitor Social Media,

Photography and Recording Policies below:

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• Look for Signs: Check with the artist before photographing. Do not take photographs when the artist asks you not to, and when there is no artist there to ask, or if a “Ask the Artist” sign is present. Comply with requests If you are asked to delete a photo from your device by an artist or staff member.

• No Commercial Use: Taking a photo does not give you the right to sell the image, print it, or reproduce it, crop it, sell the image commercially or use it to promote a business. All copyright remains strictly with the artist.

• No filming without prior approval or accreditation.

• No Flash or Equipment: Flash photography, external lights, tripods, and selfie sticks are strictly banned to prevent damage and keep walkways clear.

• Cultural Sensitivity: Respect works identified as culturally significant or sacred taonga. Do not photograph if the artist or local iwi asks you not to.

• Respect privacy: Avoid photographing other guests or staff without their explicit permission.

• Respect Live Events: Do not film full-length artist talks or live performances without explicit permission from ASAA management.

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Tagging and Crediting Artists and Sharing Guidelines

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• Tag ASAA: Use our official event hashtag and tag us so we can see and share your posts.

• Credit the Artist: When posting a close-up or clear image of an artwork, always include the artist’s name and the artwork title in your caption.

• Video and Audio: No filming without prior approval or accreditation.

 

Social Media Code of Conduct

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• Respectful Engagement: Comments or posts featuring event content must remain respectful. Harassment or disparaging remarks about artists and/or works will be removed.

• Right to Request Removal: ASAA and artists have the right to ask a visitor or media member to delete a post or unpublish a photo if it breaches privacy or copyright terms.

• Media and Press: Professional photographers must check in with ASAA management, gain accreditation, and respect all designated restricted zones.

• Trademarks and Logos: These are owned by Jackfish ltd and our partners and sponsors. The use of these is prohibited without the express, prior written permission of Jackfish ltd or any relevant third party.​​​​​