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Artists please read our terms and conditions

thoroughly to make sure you that you

understand them before completing an

application to us.

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Exhibiting with ASAA means that you have

accepted and will comply with all our policies,

Terms and Conditions.

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*Please note the term “The Art Show” refers

to all Art Shows Across Aotearoa events.

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GENERAL INFORMATION ​

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• Pricing: We advise artists to keep within their usual pricing and to cover a range of high, med to low price brackets. 

• A.I: No AI generated artwork or work that has an AI component is acceptable.

• Artists are Required to be Present: during the art show to promote their own work and curate their own work. Please display your own catalogue, business cards and promotional materials.

• Ownership: all artwork remains the artists until sold.

• Agreement to Image Use: all images provided by artists to ASAA may be reproduced by Art Shows Across Aotearoa for marketing purposes. Artwork and artists may be filmed/photographed for advertising purposes for all our art shows while they are present at the art show.

• Security Camera Use Policy: Security cameras may operate during our events to protect attendees, staff, and artworks. Cameras are placed only in public areas, and footage is used strictly for safety and incident management. Access is limited to authorised personnel, and recordings are stored securely for a short period and then deleted. Clear signage will notify visitors of camera use.

• All Artwork for Sale: all work in the art show is for sale.

• Artwork Must Be Recent: Excluding giclee and reproductions of originals. All work must be the artist’s own work/inspiration/intellectual property. It must be the work of a living artist and must be entered by the artist/creator of the work. The exception being if the entity entering is an arts body. The arts body must have written agreement from their exhibiting artists that they have read and will comply with ASAA terms and conditions. All works are to be signed by the artist where possible.

• Weight and Dimensions: A single piece of wall hung work must be no heavier than 8kgs. Artworks must fit the dimensions of your Artist Pack – a single panel is 1.2w x 2.3 h

• All 2D Wall Hung Work:  must be framed in a professional manner and be ready to hang. The exception being object art, canvas art and aluminium prints and paper work in print racks.

• Health & Safety: Any items set up in front of panels on the floor space need to be approved by Art Shows Across Aotearoa. This is to ensure that items are not blocking your neighbouring artists panels – and that are not crowd obstructions. All electrical appliances used at the show and/or for sale must have an up-to-date test and tag.  

• Original and Open Edition Prints: only one copy of an original edition on display at any time. The edition number must be visible with no adjustments - or the information must be an attached certificate of authenticity. Only one work of an open edition on exhibition on a panel at any one time. Artists must take care to have the correct information about a print recorded on the sales tag/back of work – if the work is an original print, etching, giclee, limited edition, open edition, reproduction or other. A certificate of authenticity is advised for original and limited edition works. We want the customer to have the correct information about what type of print they are purchasing.

• Food and Drink: Artists are welcome to partake of catering and a sponsored drink on entry and at our Opening Nights. Artists that do not want this can receive a renumeration for this cost on their application. VIP Preview food and catering is not available for artists. 

• ASAA art shows are “cash and carry”: Sold artwork (except for heavy sculpture and award works) leave the building with the purchaser. Work is hung and displayed on your artist pack panels. Your excess work can be stored onsite and as artwork is sold and moves on with the purchaser your stored work replaces the sold work in your exhibition. This means that the show is constantly rotating. The movement of artwork is dictated by the movement of sales. We advise artists to make sure that they provide enough extra work to replace their sold work.

• If An Artist Sells Out: then that space/panels become the property of Art Shows Across Aotearoa to use. An artist may not pass their artist pack onto another artist without authority from ASAA. 

• Art Shows Across Aotearoa Reserve the Right to Remove Any Artwork From the Show: Art Shows Across Aotearoa has full control and the final say in the hanging and exhibition of all works and promotional materials in the show. Art Shows Across Aotearoa retains the right to remove any unwanted material.

• Application Process Decisions are Final: our policy is not to comment on rejections.

• Artists Must Follow: all ASAA policies.

• Regulations: Art Shows Across Aotearoa is subject to all government, council and venue regulations.

• Terms and Conditions: can be subject to change.

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PAYMENTS AND INSURANCE

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• We Have No Exclusivity Clause or Restriction of Trade Policy: we applaud the artist’s right to exhibit where they may. If you are accepted to exhibit at an ASAA art show, we expect you to honour your application to exhibit with us. There is a no refund policy once fees are paid, and payment is expected on the due date. 

• Payment: is paid in two parts Payment is 30% for artist packs, plus other costs on acceptance and a second payment of the 70% balance of the artist packs three months out from the scheduled show date. Application fee of $25 incl. GST is non-refundable. Artist pack fees are also non-refundable. Payments to artists are paid once a reconciliation post show has been submitted to the artist and acknowledged by the artist as correct.

• Payment Plans: contact John John@artshowsaa.co.nz

• GST: Art Shows Across Aotearoa will retain the agreed commission of the sales price of each painting and will pay the balance to artists. GST registered artists will be responsible to return GST output Tax in their GST return.

• Commission Declaration: Commissions that artists receive at the show, or from their work being exhibited in the show must be declared as a sale to the show, so that Art Shows Across Aotearoa can retain the agreed commission. 

• Commission: is as stated on our application portals. Art Shows Across Aotearoa will act as an agent for the artist for the duration of the show and for any works/commissions sold post-show.

• Correct Sales Labelling: All work for sale must be labelled correctly. It is the artist's responsibility to make sure all sales information is received by Art Shows Across Aotearoa on time from the artist. Artists must keep their own record of sales inclusive of date and time to keep their reconciliation current.

• Insurance of Artworks: is the artist’s responsibility at the show and in transit. We will endeavour to handle your work with care and respect, but the insurance of artwork is the artist’s responsibility. Please realise, if any damage or loss occurs it is at the artist’s own risk.

• Art Show Assistants: assistants employed by ASAA as art show support staff will be paid the agreed rate post-show. Assistants must abide by the art show requirements for support staff. Artist assistants must be 18 years old or over due to venue H & S requirements. We do not accept exhibiting artists as art show support staff. 

• Cancellation and Abandonment Insurance Policies: are in place for all our events. Any successful claim on this policy would mean that all artists would be refunded their artist pack costs accordingly. Please note that this does not cover all eventualities. Covid-19 is not covered by insurance.

• Postponement: If the art show event is postponed for any reason your artist pack will be forwarded to the new event date.

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DELIVERY & REMOVAL OF ARTWORK

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• Delivery and Collection: Artists who intend to deliver and pick up works will need to do so on the dates arranged by Art Shows Across Aotearoa. We are not responsible for work delivered outside the given dates and times. As we provide you with delivery and pick up information, we expect you to take note of it and act on it. All works being couriered to shows should be couriered to arrive on the receiving days and address as outlined in your Welcome Pack.

• All Unsold Work: to be collected and removed from the event venue by the artist on the date and times selected by Art Shows Across Aotearoa. We are not responsible for work left behind.

• Sculptural Work: heavy, large or needing assemblage will be the artist’s responsibility to install and deliver to the event site. It is also the artist’s responsibility to uninstall the work and to remove it and arrange delivery to the purchaser.

• Couriering: All artwork that is couriered back to the artist post show will be sent via the arrangements made in the Welcome Pack as per each individual show. Once you accept our terms and conditions, you accept our method arranged for couriering and ticketing. In some circumstances you can be charged for using our courier. Artists who have arrangements to freight work with ASAA must abide by dates and information agreed on.

• Full Instructions: for our 2027 Art Shows will be made available to selected artists in your Welcome Pack. (This will include all dates, payments, courier details, labelling and general show details). Your Welcome Pack will be made available to you if your application is successful.

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